37
A division-wide awareness campaign, “We Are All Data Stewards,” reinforces the expectation that all staff 
share responsibility for protecting data and using it appropriately in their daily work.
This focus on shared responsibility reflects a broader shift away from viewing data governance as a technical issue and toward 
understanding it as a collective practice embedded in how the organization operates. Leaders say this approach helps maintain trust 
with families and ensures compliance with privacy requirements while supporting effective decision-making.
A key component of LRSD’s strategy is the development of AI tools within its own secure 
environment, rather than relying on public platforms. One example is CLARA, a report card 
comment-writing assistant for Grades 9 to 12 teachers. The tool is designed to reduce 
administrative workload while maintaining professional quality and safeguarding 
student information.
By keeping the tool within the division’s systems, student data remains protected and 
aligned with provincial guidelines and LRSD standards. Early pilot results indicate that 
teachers are finding the tool both efficient and helpful in producing consistent, high-
quality feedback.
“I was able to have all my report card comments for four classes reviewed in about an hour 
— which felt like a small miracle,” one teacher said.
LRSD’s approach has also gained attention outside the division, including recognition from 
organizations such as Dell Technologies and C21 Canada, which have identified the work as a 
national case study.
Leaders say the recognition reflects the division’s decision to link AI development 
directly to governance, rather than treating them as separate initiatives. While many 
organizations focus on the rapid adoption of AI tools, LRSD has emphasized building a 
sustainable foundation first.
“Everyone’s worried about the AI sprint, and we
are worried about the governance marathon,” 
Wilson said.
The division is also taking a measured approach to 
how AI is introduced to staff. Rather than mandating 
classroom use, LRSD is focusing on building 
understanding and confidence among educators, 
allowing them to explore the technology within their 
professional roles while learning about its limitations 
and ethical considerations.
This work aligns with LRSD’s Multi-Year Strategic Plan, 
particularly Information Literacy (Strategic Action 
3.3), as the division supports staff and students in 
developing the skills needed to engage critically and 
responsibly with emerging technologies.
Looking ahead, LRSD will continue to expand staff 
training, refine policies and build its internal network 
of data leaders. While much of the work remains 
behind the scenes, division leaders say it is essential to 
maintaining the safety, trust and integrity required to 
use both data and AI effectively.
“It’s unglamorous, most of it,” Wilson 
said. “But it is how we earn the right 
to call ourselves a data-informed 
school division — and mean it.”
01
02
L’IA d’entreprise, c’est la
protection et la sécurité —
 pas comme les outils d’IA publics.
Copilot est notre bac à sable
(environnement de test) approuvé.
Les murs sont intégrés — le sable
reste dedans.
04
xpertise mène.
utils la soutiennent.
Tu n’es pas seul —
le DSLR a 
un groupe de
gouvernance des
données
La sécurité des
données, c’est
l’affaire de tous.
s tous 
nées
s.
Toi, comme tout le personnel
du DSLR, tu es responsable de:
données exactes
confidentialité et sécurité
utilisation appropriée et
éthique
ité
nnées.
Copilot
rdent les
n securité
Microsoft Copilot:
le seul outil d’IA
approuvé du DSLR
Copilot est là pour le travail qui
fait déjà partie de ton rôle.
Ça enlève du poids pour que tu te
concentres sur ta communauté.
La réflexion, les décisions et la
responsabilité restent entre tes
mains — toujours.
Un agent, c’est Copilot, conçu
pour une tâche précise.
Le DSLR crée ses propres agents
Copilot, avec valeurs, permissions
et protections intégrées.
C’est la gouvernance en action —
pas seulement sur papier.
Tu es soutenu par un groupe
 qui garde ce travail clair et
sécuritaire.
Ils s’occupent des cadres, des
lignes directrices et de la
sécurité —pour que tu n’aies pas
à deviner ce qui est permis ou
non.
Ils aident aussi tout le monde
 à bien utiliser les données et l’IA.
...et moi, c’est Donnie,
gardien des données
01
02
03
05
Enterprise AI means protection
and security—unlike public AI
tools.
Copilot is our approved
sandbox. The walls are built in
—the sand stays in the box.
04
Your expertise leads.
These tools support it.
You’re not on
your own — 
LRSD has a 
Data Governance
Working Group 
Safe data use
is everyone’s
responsibility 
We are all 
Data Stewards
We all use data as part of our
work. That data represents 
real students and real lives.
You, and all LRSD staff, are
responsible for: 
maintaining accurate data. 
keeping data private &
secure.
using data appropriately &
ethically.
That’s why using it
safely matters. That’s
data governance.
LRSD-created
Copilot agents help
keep data safe.
Microsoft Copilot
is LRSD's only
approved AI tool
You can use Copilot for work
that’s already part of your role.
It can help lighten the load so
you can focus on your
community.
The thinking, decisions, and
responsibility stay with you—
always.
An agent is Copilot, set up to do
one specific job.
LRSD builds its own Copilot
agents, with values, permissions,
and safeguards built right in.
That’s governance in action—not
just policy on paper.
You’re supported by a group
that keeps this work clear
and safe.
They handle frameworks,
guidelines, and security, so
you don’t have to guess
what’s OK and what isn’t.
They also work to help
everyone learn how to use
data and AI well.
...and I’m Data Stewart.
Wait, why are you groaning?

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